10 Essential Features of Team Management Software | optimiser

Team Management

10 Essential Features of Team Management Software

Automations allows your team members to work efficiently. The team members can communicate clearly and collaborate remotely. A collaborative tool is a must for every organisation to boost revenue. 

Teams are within every organisation. From the tech department to the sales one, they need softwares and integrations to work seamlessly. Team management software is one of them. This enables your team members to be more productive and communicate effectively. If the members know what their tasks are and what is expected, the project will be successful.

1. Easy to Use 

Adapting to new software can take time. But that doesn't mean it has to be complicated. Easy to use software allows everyone to efficiently learn the workings of it. Selecting an intuitive interface allows you to train freshers swiftly as well. Suppose everyone in the team knows how to manoeuvre the software. In that case, they are bound to be much more productive, and there will be much less miscommunication.



2. Customisation

Every business has its own set of requirements. For that, it needs customisable software that caters to its every need. Task management software is no different. Every team works differently and they do things their way. 

Team collaboration using customisable software can ensure that the projects are delivered on time and managed seamlessly. You can assign tasks, add texts to notes and meetings, schedule your calendars, and even set reminders. Each aspect of it is tailored, making it supremely easy to plan around appointments, tasks, and handle contacts. Files can be stored easily and shared with team members. You can immediately jump into new projects without having to worry about the previously stored data. 



3. Remote Collaboration

Work from home is becoming a trend for many companies. As such, the teams need to have real-time collaboration software. With this, they can communicate with other members concisely and clearly. All the key details can be communicated seamlessly. This also cuts back unnecessary meetings and ensures that no one is left out in the process. 



4. Management of Resources

Managing resources involves a lot of planning and management to ensure that the projects are delivered successfully. Some of the examples are funds, time, employees, equipment and much more. 

Selecting a team management software that allows you to plan and place your resources as per requirements is extremely useful. Apart from making your team members productive, it can ensure that they are not overworked and burned out. This allows you to track the performance whether some of them are performing over and/ or under capacity. This also allows you to distribute tasks within your team for an efficient workflow. 



5. Scheduling Projects

This is about defining and delivering the project successfully. This includes assigning tasks, setting deadlines, handling data etc. 

That gives a sense of individual responsibility to the team members. Following this, they can prioritise activities and set due dates for themselves. Colour-coded labels can help you distinguish between high-priority tasks to the ones that need less attention. Your team will know what to focus on at every given moment. Some even have bar graphs and pie charts that dole out details of task dependencies, track project progress etc. 



6. Viewership of Projects

Your team members may be working towards a common goal, but every individual within has got their style. Using software that allows the team members to adapt and fit as per their individual needs can prove to be useful.

Software like Optimiser offers a Calendar system that can be updated whenever needed. If you have a deadline coming up, you will receive a notification to remind you of the same. Same with your team members. A simple view of your day, week, and even month are visible on the platform. Your resources are all located on one platform so you will not need to switch between apps and devices to access data.



7. Budgeting your Projects

Project budgets are inclusive of labour costs, equipment, operating costs, etc. These are the estimated costs that are required to complete projects. This software gives you a clear picture of your budget. This way you can check whether you are under or over budget. This data is easily accessible and highly valuable if you do not wish to exceed your budget and manage resources efficiently. Track your expenses, calculate total costs, and look for methods to reduce them down for further projects. A graph depicting the data is also offered by many softwares for better and simpler understanding. This is to provide you with a way to visualise your budget data and see its progress. 



8. Tracking Time 

Tracking time is an important step to managing multiple projects and delivering as per schedule. This works in improving transparency within your team and saves the last minute hassle. 

With concise time tracking, you can plan and manage resources consciously, remove productivity leaks, understand the capacity of your teams, get more accurate estimates and even send more accurate invoices to the clients. 

Once you know how you are to plan your schedule, you can even eliminate the activities which do not have much significance. A task management software that allows you to track time with tasks, team members progress, and projects will prove to be suitable for you. 



9. Third-Party Integrations

Managing projects is not an easy task. The data is spread throughout several platforms. Your team will require access to this from several locations. This is not an ideal situation as this makes them prone to making mistakes while transferring data. Management software that allows you to integrate third-party apps can smoothen the workflow. Seamlessly transfer data between the platforms and store them for further use. One such software is Optimiser. With the power of one platform, you can integrate the system with your website and emails. This can help you manage contacts and make your team members more productive. 



10. Built-In Reporting

Reports on projects are hardly flattering sometimes. But these allow you to understand how your teams work and what productivity leaks need to be plugged. The team leader/s can keep an eye out for the project timelines and adjust their schedules as well as allocate their resources consciously. 




Robust automations can make the workflow seamless. You will not lose any more time to unnecessary meetings and other activities. You can focus on high priority tasks and bolster productivity.



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